October 2023 Business Meeting Minutes

October 24th, 2023

Location: Evergreen branch of the Everett Public Library, 9512 Evergreen Way, Everett, WA  98204

Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah

Greetings everyone.

We, as the Coronets of Aquaterra, wish to formally remind all officers, deputies, Champions, any others working in an official capacity for the barony such as event steward, and Ourselves that our words have weight. Regardless of whether we are officially in a meeting, the words we speak matter and when done so in a public venue are often construed as being said in our official capacity. Please always keep this in mind when in public settings as the private opinions we all hold, for no one even Ourselves is without unconscious bias, do not represent the barony which shall hold to the tenets of the SCA’s Core Values.

In pursuing its mission, the SCA is committed to excellence in its programs, communications, and activities, and to

• act in accordance with the chivalric virtues of honor and service;

• value and respect the worth and dignity of all individuals;

• practice inclusiveness and respect pluralism and diversity;

• promote a safe and respectful environment for all SCA events;

• act with transparency, fairness, integrity, and honesty;

• be a responsible steward of SCA resources; and,

• be committed to maintaining the trust of its members and participants.

It is the expectation of the SCA that its members and participants, in all events and activities of the SCA, will conduct themselves in accordance with these tenets.

Thank you.

Baron Geirleikr and Baroness Zahra 

Martinmass was lovely

Excited for Good Yule and outings for Ursulmas

Officer Reports:

* Seneschal: HL Sabina di Zorzi

– Please remember that 3rd quarter reports are due to your Kingdom officer, the Coronets, your local superior officer if you have one, and myself by the end of the month.  If you have any questions about how to do that, your Kingdom officer should be able to help you with that.  If you are unable to get a template from them, please let me know and I’ll send you something that you can edit as needed for your needs until you get more guidance from them.

-Midhaven – pursuing adding those zip codes back in to AQ.  Once I can get the zip codes list from Kingdom (request has been submitted) then I can officially request it here before we can officially start reaching out to get in touch with as many people in Midhaven as possible and ask if they would like the zip codes to go back to Aquaterra.  

-Ursulmas rates came in and the contract is in hand.  The Grandstands are open to a site walk through for the team, but only during daytime week days.  We can re-submit our request for SCA insurance on November 1st.

Roller needs addressed

-Dates for 2024 and 2025 are on the calendar, other than Banner War 2024 is still pending a conflict request with Blatha an Oir.

Coronets are actively investigating.

-The Coronets and I will be working with Madrone and Wyewood on a TriBaronial Feast for 2024.  Madrone has already reserved the date, 12/7, and have proposed that it be organized somewhat like Kingdom Feast, with each group handling a portion of the day.  When we have more details, we will let you know, but if you’re interested in helping with this, please let us know!  

*     Contingency Seneschal – HL Samira al Wadi

*     Events Deputy – OPEN

*     Webminister: Signore Giovani dell’Arco

– Upkept the AQ Website. Includes plug-in and theme updates and reinstating custom changes

– Updated Calendar entries

– Monthly maintenance

*     Social Media: HL Katla Mani

– I created the December A&S gathering event on Facebook. I updated the description of Good Yule and posted that updated info to Discord.

-Facebook we have 1320 likes and 1406 1381 followers, Likes up by 21 and followers up by 25 from last month.  (1 post made in October so far, plus 2 posts in the Good Yule event)

Twitter we have 8 followers (3 tweets made in September)

Instagram we have 403 followers. Up 11 from last month (3 posts made in October)

Discord we have 35 members. Same as last month. (12 posts/comments made in the various channels)

*     Youth & Family Activities Coordinator: OPEN

We can do activiles as long as an adult is background checked, report to senescahl

o Exchequer: Lady Jaida al-SaHraa

Needs reservation deputy

Checks since last meeting:


 Checks to be cut after Business Meeting:

Kingdom of An Tir for Banner War NMS (245/111 attendance)

Greenhaus Portable Restrooms for Banner War Biffies

Masonic Family Park for Boar’s Hunt

 Masonic Family Park for Banner War

 Checks waiting for Request:

6 month Public Storage- need FC Vote

Good Yule Food Budget  


November is our last prepaid month of Storage. Renewed for 6 months last time ; monthly price increase by $34

Jaida to clarify if already paid November or not

Jaida will be sending emails regarding budgets to all officers who previously had a budget.  

Be prepared to bring a budget proposal to our next business meeting            


Request for Business:


 Event Bids:  

Boar’s Hunt 2024 – needs bids

Champions 2024 – needs bids

Banner War 2024 – needs bids

 FC Votes:

Public Storage for 6 months again


*     Contingency Exchequer: HL Ciarnait inghean Dhonngaile

*     Chamberlain: Lady Camilla Valerian

Potential deputy, no official start date

* Master of Stables: Lord Gunnarr Torfason – one applicant!

-Practice site going well. Designated marked out area required. 30+ people we need to reserve in advance

Marshal class 4th in Woodinville potentiall, waiting on Althea. Hoping to do one at Yule, and start having regular heavy marshal class in future. Include others as possible. 12th night earl marshal there for discussion/assistance. Weather and holdiays may put things on hold.

*     Warlord: HL Loftr Jolgeirsson – one applicant!

-Coronets planning to attend. ATWW warlord has “plans” to be awesome. Hoping for 1x month practice

*     Master of Sword: Don Dyryke Stanley

-M Conal gave report 10-12 fighter at the 1 practice this month

*     Baronial Archer: Lord Peter of Aquaterra

-No report submitted

*     Minister of Thrown Weapons: Lady Sophia Aland – one applicant!

-Newcomer and expat attended practice. Combined archery/tw. Next combined 5th Nov Mt vernon

*     Minister of Lists: HL Elizabeth Pendarvis

-No report submitted

* Gorges Herald: HL Mieczyslaw Czarnecki

-No report submitted

*     Baronial Scribe: Lady Genevieve DeMarais

-No report submitted

* Minister of Arts and Sciences: HL Kathryn Garnett

-Had a gathering 1st month, lots of attendees. 1st Sunday of the month. Let her know if want to teach a class. Use her personal phone to reach her. Parameters going to webminister

*     Games Minister: Lady Eibhlin inghean Sheain

-Games day tomorrow is canceled due to personal illness. Medival games November 22nd 530-730, Dec 20 530-730. Deputy planning to attend Yule in her stead to provide games. Games champion/social officer is backup plan to bring games to the event.

*     Costumer’s Guild: Magistra Lorenza di Simonetti

-No report submitted

*     Dance Minister: HL Soelig Sweteglee

-Still attending dance practice in PdL.

* Chatelaine: Lady Dzovinar Korikosen – two applicants!

-     We had 8 people at the social, but no newcomers.  The next Newcomer Social will be November 8th.

*     Gold Key: Lady Dzovinar Korikosen

* Chronicler: HL Landinn de Marest

-Deputy Halawa al-Wadi taking notes

*     Grete Boke: HL Michelino di Gino Martini.

-No report submitted

Officer Vacancies or Accepting applications:

* Deputy Seneschal

* Events Deputy

* Herald

* Youth Armored Combat

* Equestrian

* Gold Key

* Games Minister

* Reservations/PayPal Deputy

* Chronicler

* Chamberlain

* Master of Sword

* Youth & Family Activities

Guests none

Event Reports:

* Aquaterra Champions (Lady Camilla Valerian and Lady Sophia Aland) – August 5

* Banner War (Lady Jaida al-SaHraa) – September 8-10

* Good Yule (Lady Camilla Valerian and Lady Sophia Aland) – December 2

crafts added to yule. if sent in reg, email wasn’t included please get in touch with exchequer

* Ursulmas 2024 (HL Samira al Wadi and HL Loftr Jolgeirsson) – January 26-28

-Ursulmas meeting Nov 14 senior sergios 7pm.

Bids Needed:

* 2024 events beyond Ursulmas!

Leave a comment

Your email address will not be published. Required fields are marked *