July 2023 Business Meeting Minutes

Location: Evergreen branch of the Everett Public Library, 9512 Evergreen Way, Everett, WA 98204 on 8/1/2023

Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah

Officer Reports:
*Seneschal: HL Sabina di Zorzi
-2nd Quarter reports are due to Kingdom today!
-Due to personal reasons, Sigrid has had to resign from office, so the Contingency Deputy Seneschal and the Events Deputy positions are open again.
-I’ve been dealing with a lot of personal and family priorities, so this month hasn’t been very SCA focused. I didn’t think I’d be able to attend Champions, but that’s been worked out, so I’ll see you on Saturday. Unfortunately, I may not be able to be at Banner War, or at least not for all of it, so we’ll need to find another Seneschal in the area to help out.
-There has been some movement on background checks so we can get more folk to help youth activities and YAC.
-Banner War insurance should be coming through this week, and we should be getting a refund of $25 since we got the request in before the change in cost.
-Question about customary: it is in process

*Webminister: Signore Giovani dell’Arco
– Repaired broken video embedded on https://aquaterra.antir.org/2021/02/01/ursulmas-2021/
– Monthly maintenance

*Social Media: HL Katla Mani – I created two events for the Barony but was unable to add the autocrats as co-hosts so I have been helping with updating or adding posts as necessary. I also created a post to remind people we have a twitter and a discord server too.
-Facebook we have 1275 likes and 1351 followers, down 1 from last month for each. (5 posts made between Facebook and instagram in July)
-Twitter we have 7 followers
-Instagram we have 384 followers (Up 3 from last month)
-Discord we have 30 members. 3 posts made in the various channels.

*Youth & Family Activities Coordinator: m’Lady Sorcha Magnusson: no report submitted

*Exchequer: Lady Jaida al-SaHraa
^Contingency Exchequer: HL Ciarnait inghean Dhonngaile

-Checks since last meeting: Check to PO Box,
-Checks to be cut after Business Meeting:
-Check to Nency Orozco for Champions reimbursement

-Checks waiting for Request:
-Final Site Fee for 2023 Boar’s Hunt
-No extra business raised

-Request for Business: None Requested
-Event Bids: Boar’s Hunt 2024 – needs bidsl Champions 2024 – needs bids; Banner War 2024 – needs bids
FC Votes:
-Need to email vote on Paypal and CC for Good Yule: 0/7
-Need to email vote on Paypal and CC for Ursulmas: 0/7

*Chamberlain: Lady Camilla Valerian: no report submitted

*Master of Stables: Lord Gunnarr Torfason: no report submitted

*Warlord: HL Loftr Jolgeirsson: no report submittd

*Master of Sword: Don Dyryke Stanley: no report submitted

*Baronial Archer: Lord Peter of Aquaterra – Unable to attend. There are no practices to report for the last month. I did reach out to Countess Sineidin today by text, she has been very busy and hasn’t had a chance to work over the agreement but will try to make time.

*Minister of Thrown Weapons: Lady Sophia Aland : No report submitted

*Minister of Lists: HL Elizabeth Pendarvis: No report submitted

*Gorges Herald: Master Mieczyslaw Czarnecki: New name and device approval Halawa al-Wadi; Nothing else to report

Seneschal: Thank you for your report! Can you please put Rollo inn svarti’s device and name submission on your list to track? Her Excellency just checked for me and said it is currently at Kingdom. Thank you!

*Baronial Scribe: Lady Genevieve DeMarais: No report submitted

*Minister of Arts and Sciences: HL Kathryn Garnett: No report submitted

*Games Minister: Lady Eibhlin inghean Sheain: No report submitted

*Costumer’s Guild: Magistra Lorenzia di Simonetti: No report submitted

*Dance Minister: HL Soelig Sweteglee: No report submitted

*Chatelaine/Gold Key: Lady Dzovinar Korikosen
July had 2 email inquiries. I did not hear any feedback about a newcomer social. As the schedule of things are now I will not be able to attend any event until Good Yule.

*Chronicler: HL Landinn de Marest: Quarterly report was submitted (links to the Murmurs are on the Baronial website)

*Grete Boke: HL Michelino di Gino Martini. – unable to attend. Nothing to report.

Officer Vacancies or Accepting applications:
*Contingency Seneschal
*Events Deputy
*Youth Armored Combat
*Gold Key
*Games Minister
*Reservations/PayPal Deputy
*Master of Stables

Event Reports:
-Boars Hunt (Lady Sigrid Hrafnsdottir, HL Landinn de Marest, and day-of HL Sabina di Zorzi) – June 2-4
Broke even minus the extra biffies needed due to bathrooms being closed. (We are working with them for a reimbursement of those charges). All the bathrooms are currently functional, should be OK for Banner War.

-Aquaterra Champions (Lady Camilla Valerian and Lady Sophia Aland) – August 5

-Banner War (Lady Jaida al-SaHraa) – September 8-10. Planning meetings on Sundays. Rapier: Don Dyryke – do we have any scenarios to use for advertising? Thrown weapons?
Bardic: can we do another Vox Off, poetry class; A & S hoping to have a banner (adult) banner class. Still working on Culinary. Has gate covered.

-Good Yule (Lady Camilla Valerian and Lady Sophia Aland) – December 2

-Ursulmas 2024 (HL Samira al Wadi and HL Loftr Jolgeirsson) – January 26-28 ; Has already asked for pre-reg/paypal. We have 4 different deputies. If you are doing ANYTHING with the bleachers talk to Camilla. Arena – Loftr. Outside the arena (ie archery) see Rachel. Anything else see Samira. Next Wed at the first Ursulmas planning meeting is at Sr. Sergios. 7 PM more info to impart then. 2nd Wednesday of each month. Desperately need QR codes and pages to put them on. (Landinn will talk to Samira re: QR codes when she gets back if she has not found anyone else.)

-Bids Needed: 2024 events beyond Ursulmas!

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