February 28, 2023
Location: Señor Sergio’s Mexican Grill, 4305 Rucker Ave, Everett, WA 98203
Call to Order: 7:00pm
Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah – need tent dimensions by March 31st for May Crown encampment
Officer Reports:
*Seneschal: HL Sabina di Zorzi
`Temporary Contingency Seneschal: Maighster Conal MacLaren
-Calling diplomatic organizers! I’m seeking a new Contingency Seneschal as well as other deputies. Kingdom has been having monthly training classes open to anyone interested, as well.
-Unfortunately, due to the volume that this room can sometimes reach, we will be trying out a new business meeting location next month, Buzz Inn on Broadway (3121 Broadway Everett, WA 98201), unless others have suggestions that are better. They have a good meeting space in the back next to the restroom doors that should be private and more quiet. They don’t charge a rental charge. The only downside is that the majority of the parking is in the back, and there is a flight of stairs to get from that parking lot to the main floor, so if you are able bodied, please park in back and leave the upstairs parking spaces for those who need them. Again, if better suggestions come up, this will change, and I will post to the Reeds and elsewhere closer to that time. That meeting is March 28th.
-We have an official applicant for Youth and Family Activities, Sorcha Magnusson. We’ve started the background check process, but Kingdom said we don’t have to wait for that before they can hold office, just before actually running activities with youth. I will announce on the Reeds and open a commentary period allowing folk to chime in.
-Transition of keys, storage unit and post office contact information, e-mail, files, etc. all is complete.
-I started working on setting up contracts for the year and found we needed to spend some time looking for some competitive bids, but we’ll go into details during the Exchequer’s portion of the meeting.
-The Kingdom event site shows we’re missing waivers on many events, but I can see that Maighster Conal e-mailed them, so I’m waiting to hear back about how this can be resolved. He did pass on the originals for many events, so if I need to mail the originals, that can still happen.
-The Kingdom Seneschal is looking into my insurance question to verify if the landowner of an event or practice space is protected by our insurance if they are a SCAdian, since there was conflicting information between the Kingdom Seneschal Handbook and the Quick Reference Guide. My current understanding is that the property is protected, but the owners aren’t protected against liability claims, so they should get a rider on their personal insurance to protect themselves, but I’m not sure if I’m deducing this correctly.
-I have access to the website now and started figuring out how to make changes, including updating the officers page. I plan to help create pages for things like the Arts and Sciences gathering, so I stopped by their gathering in February and took pictures of the great space they are using out in Marysville. Knowing that many folk aren’t comfortable going to places when they don’t know what to expect, I’m hoping this helps increase participation and I would love for each area of interest to have a page so folk know how to participate more.
-I would like to have some one-on-one time with each officer to determine how I can best help you and make sure we have all information on file up to date. I wanted to handle this before this meeting, but other priorities came up. I have the most current roster here, so please check in after the meeting to verify your information and set up a meeting time if we haven’t had a moment yet.
-I verified: Quarterly reports are due on the 15th of the month following the end of the quarter, so your next quarterly reports are due April 15th, covering January through March. If you didn’t send your 4th quarter report yet, please do ASAP. Send it to the Coronets, myself, your Kingdom officer, and your Baronial Greater officer (if you have one).
-If you’ve not reviewed our policies recently, please look over the Baronial Documents page under Resources on our website to see the most current Customary and Financial Policy. As these are overdue for review, we will be going over these soon.
*Webminister: Signore Giovani dell’Arco **nothing submitted**
*Social Media: HL Katla Mani: Unable to attend due to a scheduling conflict.
-Facebook we have 1.2k likes and 1.3k followers
-Twitter we have 7 followers (up by one from last month)
-Instagram we have 378 followers
-Discord we have 29 members.
-There are two people who have expressed interest in Social media deputy position. I need to reach out to them and figure out who would be the best fit or is most interested in helping.
___________________________________________________________________
*Exchequer: Lady Jaida al-SaHraa
Contingency Exchequer: HL Ciarnait inghean Dhonngaile
-Checking Balance: $36,105.44, Savings Balance: $26,302.53
_Checks since last meeting:
^$30 to Kimberly Nickerson for Ursulmas RV Refund
^$2155 to Kingdom of An Tir for Ursulmas NMR
^$110 to Reannag Teine for Ursulmas Merchant Refund
^Checks to be cut after Business Meeting:
^$7,415.30 to Evergreen Fairgrounds for Site Fee
^$253.29 to Diane Percefull for Ursulmas Hospitality
^$536 to Public Storage for Unit 1248 Rent
-Checks waiting for Request: Insurance for Ursulmas
-Changes to Event Pricing:
^HL Sabina and I spent some time looking at the costs for hosting events at the Masonic Family Park. As everyone knows, costs are rising, and we have not been missed in this trend. While we don’t have a lot of costs for these events, the few we have are going up.
-Park:
Adult Daily Rate – from $10 to $15/day, Child Daily Rate (13-17) – from $5 to $7.50/day; Building Rentals – from $100 to $150/weekend
Biffies: Honey bucket went from $1150 to $2700; Greenhaus Portable Restrooms (Possible New Vendor) quoted $1750 for a similar setup.
Other things to note: 1) We considered changing venues, but most other campgrounds are running $28+ per night. 2) Local LARP events are advertising at $50-$100 now.3) Other baronies have mentioned similar issues, and are also facing increasing pricing, or decreasing events. $)We are considering lowering the amount of biffies to help bring costs down, but this may not have a large effect on the actual event pricing. 5)· Sabina is also in talks with another biffy vendor, in the hopes of bringing the costs down further, but has not yet received their quote.
-Please feel free to reach out to the Financial Committee with any questions, concerns, or ideas for ways to reduce pricing.
*Chamberlain: Lady Camilla Valerian – Stage ownership still in discussion.
*Master of Stables: Lord Gunnarr Torfason: No report submitted.
*Warlord: HL Loftr Jolgeirsson Warlord report: Nothing much to currently report. Once practice starts back up we will be looking at holding war practice so stay tuned.
*Master of Sword: Don Dyryke Stanley no report submitted
*Baronial Archer: Lord Criostal Sealgaire – nothing to report
*Minister of Thrown Weapons: Lady Sophia Aland: Nothing to report
*Minister of Lists: HL Elizabeth Pendarvis: no report submitted
* Gorges Herald: HL Mieczyslaw Czarnecki: nothing to report
*Baronial Scribe: Lady Genevieve DeMarais – has all the Baronial supplies. No report submitted/first month in office.
*Minister of Arts and Sciences: HL Kathryn Garnett- A&S first Sunday of the month: 5900 64th St NE, Marysville across from the YMCA.
*Games Minister: Lady Eibhlin inghean Sheain – will be at newcomer’s tomorrow, nothing else to report
*Costumer’s Guild: Magistra Lorenzia di Simonetti – going to start having get together every other Tuesday for hand sewing in concurrent w/fencing practice. Will also have monthly classes/”day of learning”, largesse/Baronial projects, 2x/mo let her know.
*Dance Minister: HL Soelig Sweteglee – there was a February dance practice in Kirkland and there is another one this week in Kirkland (PdL)
*Chatelaine: Lady Dzovinar Korikosen Demo request 3/27 or 3/28 *Landinn is available for any date, A & S Minister is free 4/10 or 4/11
*Gold Key: Lady Dzovinar Korikosen – would like to slim down the Gold Key; it is getting to be too much for one person without a proper vehicle. No space in the storage unit.
*Chronicler: HL Landinn de Marest nothing to report
*Grete Boke: HL Michelino di Gino Martini – nothing to report
Officer Vacancies:
-Contingency Seneschal
– Youth & Family Activities Coordinator – 1 applicant
– Youth Armored Combat
– Baronial Archer
– Equestrian
– Gold Key
-Games Minister
-Reservations
*Chatelaine is looking for successor – warrant up in April. Is willing to extend 1 more year.
Canton of Bearwood – 2 yr Suspension as of 3-14-2021
Event Reports:
*Ursulmas (HL Mieczyslaw Czarnecki and HL Steve Desjardin) – January 27-29
-We had a post mortem that was submitted to their Excellencies, Seneschal, Exchequer, event steward team. Still need to get all the final numbers for final report.
Bids Needed:
– Boars Hunt – June 2-4 (1 bid submitted)
– Aquaterra Champions – August 5
-Banner War – September 8-10
-Good Yule – December 2, DRF pending
– Ursulmas 2024 – January 26-28, 2024
*Closing Words
February 28, 2023
Location: Señor Sergio’s Mexican Grill, 4305 Rucker Ave, Everett, WA 98203
Call to Order: 7:00pm
Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah – need tent dimensions by March 31st for May Crown encampment
Officer Reports:
*Seneschal: HL Sabina di Zorzi
`Temporary Contingency Seneschal: Maighster Conal MacLaren
-Calling diplomatic organizers! I’m seeking a new Contingency Seneschal as well as other deputies. Kingdom has been having monthly training classes open to anyone interested, as well.
-Unfortunately, due to the volume that this room can sometimes reach, we will be trying out a new business meeting location next month, Buzz Inn on Broadway (3121 Broadway Everett, WA 98201), unless others have suggestions that are better. They have a good meeting space in the back next to the restroom doors that should be private and more quiet. They don’t charge a rental charge. The only downside is that the majority of the parking is in the back, and there is a flight of stairs to get from that parking lot to the main floor, so if you are able bodied, please park in back and leave the upstairs parking spaces for those who need them. Again, if better suggestions come up, this will change, and I will post to the Reeds and elsewhere closer to that time. That meeting is March 28th.
-We have an official applicant for Youth and Family Activities, Sorcha Magnusson. We’ve started the background check process, but Kingdom said we don’t have to wait for that before they can hold office, just before actually running activities with youth. I will announce on the Reeds and open a commentary period allowing folk to chime in.
-Transition of keys, storage unit and post office contact information, e-mail, files, etc. all is complete.
-I started working on setting up contracts for the year and found we needed to spend some time looking for some competitive bids, but we’ll go into details during the Exchequer’s portion of the meeting.
-The Kingdom event site shows we’re missing waivers on many events, but I can see that Maighster Conal e-mailed them, so I’m waiting to hear back about how this can be resolved. He did pass on the originals for many events, so if I need to mail the originals, that can still happen.
-The Kingdom Seneschal is looking into my insurance question to verify if the landowner of an event or practice space is protected by our insurance if they are a SCAdian, since there was conflicting information between the Kingdom Seneschal Handbook and the Quick Reference Guide. My current understanding is that the property is protected, but the owners aren’t protected against liability claims, so they should get a rider on their personal insurance to protect themselves, but I’m not sure if I’m deducing this correctly.
-I have access to the website now and started figuring out how to make changes, including updating the officers page. I plan to help create pages for things like the Arts and Sciences gathering, so I stopped by their gathering in February and took pictures of the great space they are using out in Marysville. Knowing that many folk aren’t comfortable going to places when they don’t know what to expect, I’m hoping this helps increase participation and I would love for each area of interest to have a page so folk know how to participate more.
-I would like to have some one-on-one time with each officer to determine how I can best help you and make sure we have all information on file up to date. I wanted to handle this before this meeting, but other priorities came up. I have the most current roster here, so please check in after the meeting to verify your information and set up a meeting time if we haven’t had a moment yet.
-I verified: Quarterly reports are due on the 15th of the month following the end of the quarter, so your next quarterly reports are due April 15th, covering January through March. If you didn’t send your 4th quarter report yet, please do ASAP. Send it to the Coronets, myself, your Kingdom officer, and your Baronial Greater officer (if you have one).
-If you’ve not reviewed our policies recently, please look over the Baronial Documents page under Resources on our website to see the most current Customary and Financial Policy. As these are overdue for review, we will be going over these soon.
*Webminister: Signore Giovani dell’Arco **nothing submitted**
*Social Media: HL Katla Mani: Unable to attend due to a scheduling conflict.
-Facebook we have 1.2k likes and 1.3k followers
-Twitter we have 7 followers (up by one from last month)
-Instagram we have 378 followers
-Discord we have 29 members.
-There are two people who have expressed interest in Social media deputy position. I need to reach out to them and figure out who would be the best fit or is most interested in helping.
___________________________________________________________________
*Exchequer: Lady Jaida al-SaHraa
Contingency Exchequer: HL Ciarnait inghean Dhonngaile
-Checking Balance: $36,105.44, Savings Balance: $26,302.53
_Checks since last meeting:
^$30 to Kimberly Nickerson for Ursulmas RV Refund
^$2155 to Kingdom of An Tir for Ursulmas NMR
^$110 to Reannag Teine for Ursulmas Merchant Refund
^Checks to be cut after Business Meeting:
^$7,415.30 to Evergreen Fairgrounds for Site Fee
^$253.29 to Diane Percefull for Ursulmas Hospitality
^$536 to Public Storage for Unit 1248 Rent
-Checks waiting for Request: Insurance for Ursulmas
-Changes to Event Pricing:
^HL Sabina and I spent some time looking at the costs for hosting events at the Masonic Family Park. As everyone knows, costs are rising, and we have not been missed in this trend. While we don’t have a lot of costs for these events, the few we have are going up.
-Park:
Adult Daily Rate – from $10 to $15/day, Child Daily Rate (13-17) – from $5 to $7.50/day; Building Rentals – from $100 to $150/weekend
Biffies: Honey bucket went from $1150 to $2700; Greenhaus Portable Restrooms (Possible New Vendor) quoted $1750 for a similar setup.
Other things to note: 1) We considered changing venues, but most other campgrounds are running $28+ per night. 2) Local LARP events are advertising at $50-$100 now.3) Other baronies have mentioned similar issues, and are also facing increasing pricing, or decreasing events. $)We are considering lowering the amount of biffies to help bring costs down, but this may not have a large effect on the actual event pricing. 5)· Sabina is also in talks with another biffy vendor, in the hopes of bringing the costs down further, but has not yet received their quote.
-Please feel free to reach out to the Financial Committee with any questions, concerns, or ideas for ways to reduce pricing.
*Chamberlain: Lady Camilla Valerian – Stage ownership still in discussion.
*Master of Stables: Lord Gunnarr Torfason: No report submitted.
*Warlord: HL Loftr Jolgeirsson Warlord report: Nothing much to currently report. Once practice starts back up we will be looking at holding war practice so stay tuned.
*Master of Sword: Don Dyryke Stanley no report submitted
*Baronial Archer: Lord Criostal Sealgaire – nothing to report
*Minister of Thrown Weapons: Lady Sophia Aland: Nothing to report
*Minister of Lists: HL Elizabeth Pendarvis: no report submitted
* Gorges Herald: HL Mieczyslaw Czarnecki: nothing to report
*Baronial Scribe: Lady Genevieve DeMarais – has all the Baronial supplies. No report submitted/first month in office.
*Minister of Arts and Sciences: HL Kathryn Garnett- A&S first Sunday of the month: 5900 64th St NE, Marysville across from the YMCA.
*Games Minister: Lady Eibhlin inghean Sheain – will be at newcomer’s tomorrow, nothing else to report
*Costumer’s Guild: Magistra Lorenzia di Simonetti – going to start having get together every other Tuesday for hand sewing in concurrent w/fencing practice. Will also have monthly classes/”day of learning”, largesse/Baronial projects, 2x/mo let her know.
*Dance Minister: HL Soelig Sweteglee – there was a February dance practice in Kirkland and there is another one this week in Kirkland (PdL)
*Chatelaine: Lady Dzovinar Korikosen Demo request 3/27 or 3/28 *Landinn is available for any date, A & S Minister is free 4/10 or 4/11
*Gold Key: Lady Dzovinar Korikosen – would like to slim down the Gold Key; it is getting to be too much for one person without a proper vehicle. No space in the storage unit.
*Chronicler: HL Landinn de Marest nothing to report
*Grete Boke: HL Michelino di Gino Martini – nothing to report
Officer Vacancies:
-Contingency Seneschal
– Youth & Family Activities Coordinator – 1 applicant
– Youth Armored Combat
– Baronial Archer
– Equestrian
– Gold Key
-Games Minister
-Reservations
*Chatelaine is looking for successor – warrant up in April. Is willing to extend 1 more year.
Canton of Bearwood – 2 yr Suspension as of 3-14-2021
Event Reports:
*Ursulmas (HL Mieczyslaw Czarnecki and HL Steve Desjardin) – January 27-29
-We had a post mortem that was submitted to their Excellencies, Seneschal, Exchequer, event steward team. Still need to get all the final numbers for final report.
Bids Needed:
– Boars Hunt – June 2-4 (1 bid submitted)
– Aquaterra Champions – August 5
-Banner War – September 8-10
-Good Yule – December 2, DRF pending
– Ursulmas 2024 – January 26-28, 2024
*Closing Words