March 2023 Business Meeting Minutes

March 28, 2023

Location: Buzz Inn, 3121 Broadway Ave, Everett, WA 98201

Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah:
Thanks for coming out to the new site. Quieter. Looking forward to future events. Her Excellency will not be able to make Baroness’ War. Our Warlord will either report to His Majesty with our troops, or Her Excellency is gifting them to Madrone.
May Crown – shared eric space with Wyewood & Madrone.

Officer Reports:
**Seneschal: HL Sabina di Zorzi

  • THANK YOU all for being here! I hope this new location works out for us, but I am open to other suggestions.
  • m’Lady Sorcha Magnussen is now our Youth and Family Activities officer! We are still waiting on a background check, though. It sounds like Kingdom is behind on processing, but we should be able to get things in order before our next event.
  • Lady Sigrid Hrafnsdottir has agreed to be my Events Deputy and has applied to be my Contingency Deputy since the helping with the events will put her in a key position to help in the event that I am unable to perform my duties.
  • Lord Peter of Aquaterra has applied to be our new Chief Archer as Lord Criostal’s term is coming to an end.
  • I will announce both of these applicants on the Reeds which will start a two-week commentary period.
  • Insurance related questions regarding hosting events or practices on SCA members’ properties has been clarified and distributed to the marshallate officers. I have a request from Don Dyryke regarding a potential site for rapier needing insurance, so I’ll be starting the process of figuring that out with them.
  • I have our dates reserved for Good Yule and Ursulmas with the sites. I am waiting for the Good Yule contract in the mail, but the Fairgrounds won’t have our contract or rates until the fall.
  • I have all DRF forms in, but Good Yule is still pending the Kingdom Calendar Deputy getting it processed. The EIF has been sent in for Boars Hunt, but is also pending.
  • Kingdom said to assume the waivers sent were received. They’re just having trouble with communication on their end for confirming individual events were received.
  • Quarterly reports are due on the 15th of the month following the end of the quarter, so your next quarterly reports are due April 15th, covering January through March. If you didn’t send your 4th quarter report yet, please do ASAP. Send it to the Coronets, myself, your Kingdom officer, and your Baronial Greater officer (if you have one).
  • With prices of everything going up, if folk want us to look for different sites, they need to remember that you are part of the ‘we’ that run things, so please get involved! This is a volunteer run organization, and our energies are limited, so we need your help! If you would like to help with finding sites, please let us know. We have a handout for site owners and I can do my best to support you, but we do have limited amounts of energy and personal time to volunteer, so this can’t fall on any one person to handle. The same is true of helping at events. Without folk volunteering, things are not going to happen, so please, volunteer, encourage others to volunteer, and THANK the volunteers.
  • HL Landinn has volunteered to audit the Customary officer job descriptions and coordinate with each officer to make sure is they need to be updated.
  • Landinn & Sabina will flesh out the process for officer changeover for the next Murmurs.
    *Temporary Contingency Seneschal: Maighster Conal MacLaren

**Webminister: Signore Giovani dell’Arco
o Earlier this month I asked the An Tir Webminister if our Barony needs to maintain a mailing list (the Reeds) per Kingdom and/or SCA requirements. I’m still waiting for a reply.

** Social Media: HL Katla Mani – unable to attend:

  • Facebook we have 1271 likes and 1338 followers
  • Twitter we have 7 followers
  • Instagram we have 381 followers (up 3 from last month)
  • Discord we have 29 members.

**Youth & Family Activities Coordinator – NEW! m’Lady Sorcha Magnusson
o Boars Hunt idea: bin/tote with a bunch of children’s activities for kids to partake in. Potential story time. *(coloring activities)

**Exchequer: Lady Jaida al-SaHraa
Financial Committee Meeting: We are considering a $5 pre-reg discount to help offset the cost of new fees
$27,200.84 checking/$26,302.95 savings. Cut 4 checks for Ursulmas, supplies, Public Storage, and Boar’s Hunt.
*Investigate 6- month payment and ACH for the storage unit.
*Contingency Exchequer: HL Ciarnait inghean Dhonngaile

** Chamberlain: Lady Camilla Valerian the Madrone borrowed stage is set for disposition in early April. There is a storage audit in the works.

**Master of Stables: Lord Gunnarr Torfason – still looking for a fighter practice site. We may have 2-3 potential sites, pending insurance for private property. Stoker Farms – 30×40 permanently covered area. Do rent for private events. Any suggestions welcome.

**Warlord: HL Loftr Jolgeirsson – Baroness’ War is coming. We will try and ally with His Majesty. We need a site for war practice. Contact with any suggestions. Contact Sheriff’s Posse in Machias?

** Master of Sword: Don Dyryke Stanley – No official practices held due to lack of site. May have found a site, but just started the process of getting insurance figured out.

** Baronial Archer: Lord Criostal Sealgaire – No practices to report. With weather getting better, would like to remedy that. I have a potential backfill (Lord Peter of AQ))

** Minister of Thrown Weapons: Lady Sophia Aland – no practices to report, is looking for a backfill.
-Position is now open, I have an applicant, Etole has expressed interest.
-Looking for 3rd Saturday of each of the month to resume practice.

**Minister of Lists: HL Elizabeth Pendarvis – not in attendance no report submitted.

**Gorges Herald: HL Mieczyslaw Czarnecki – no report submitted

**Baronial Scribe: Lady Genevieve DeMarais – having charters prepared for Boar’s Hunt

**Minister of Arts and Sciences: HL Kathryn Garnett – this coming Sunday is another A&S get together 1-5 pm. Bring projects, give a class (extra room!)

**Games Minister: Lady Eibhlin inghean Sheain – first games day is 4/19 (on the website. 3rd Wed of the month Mukilteo Library.( Previously was the Family Activities officer, there will be some items brought to the next games night.

**Costumer’s Guild: Magistra Lorenzia di Simonetti – out of town.

**Dance Minister: HL Soelig Sweteglee – 5 dancers in PdL, also adding a practice at the monthly Madrone social

**Chatelaine: Lady Dzovinar Korikosen A dozen newcomers at the last Social. This month it is the Wed 4/12 of the month (usually the 3rd). Please bring “stuff” and anyone wanting to teach a class is welcome. (ie protocols, camping lists)
-HL Landinn de Marest fulfilled a demo request by a middle school class in Monroe with a class on Italian Renaissance painting.
*Gold Key: Lady Dzovinar Korikosen- we may need to purge the Gold Key, or find someone else to take possession of it.

**Chronicler: HL Landinn de Marest
-I need info submitted by Friday for the Murmurs.
*Grete Boke: HL Michelino di Gino Martini – unable to attend, but nothing significant to report for Great Book.

Ongoing: Canton of Bearwood 2 year suspension as of 3/14/21. We have not heard from Kingdom regarding next steps/dissolution on this yet.

Officer Vacancies:

o Contingency Seneschal -we have a candidate.
o Chatelaine – candidate has expressed interest
o Gold Key *may be the same officer as the Chatelaine
o Youth & Family Activities Coordinator
o Youth Armored Combat
o Baronial Archer
o Equestrian
o Games Minister
o Reservations

Event Reports:
o Ursulmas (HL Mieczyslaw Czarnecki and HL Steve Desjardin) – January 27-29
o Boars Hunt (Lady Sigrid Hrafnsdottir and Lady Arnora Jonsdottir) – June 2-4 we will have a smoker trailer! His excellency will get the dimensions to Lady Sigrid. If you have meat donations, please let His Excellency know, include a meal provided by the Barony on Friday night. Hoping for a Bardic competitions. We are considering adding another Barony to share resources, Madrone & Wyewood. Send her pictures/video for prior Banner Wars via FB.

Bids Needed:

o Aquaterra Champions – August 5
o Banner War – September 8-10
o Good Yule – December 2, DRF pending
o Ursulmas 2024 – January 26-28, 2024

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