May 2023 Business Meeting Minutes

May 30, 2023
Location: Evergreen branch of the Everett Public Library, 9512 Evergreen Way, Everett, WA 98204

Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah

Officer Reports:
Seneschal: HL Sabina di Zorzi
-Obviously – new meeting site/time. This should be more accessible in many ways, so I hope it works out.
-Met with a couple more officers to go over procedures and resources
-Set up the Good Yule site contract and paid the site fee to secure the date. The DRF is on the Kingdom Calendar so now we can do an EIF.
-Sent a million Change of Officer and Extension forms to Kingdom officers, so we are now current except our Master of Sword. I sent that to officers via e-mail, but didn’t get many replies, so I have the print out here tonight to gather signatures instead.

Contingency Seneschal: Lady Sigrid Hrafnsdottir
-Nothing to report

Webminister: Signore Giovani dell’Arco
-Assisted Baronial officers with calendar and post updates
-Site upkeep and maintenance

Social Media: HL Katla Mani

  • I still have not received any response from my kingdom level counterpart so I have no idea what is require for quarterly reporting and we are coming up on the end of quarter two soon.
    -Facebook we have 1.2K likes and 1344 followers (48 posts made between Facebook and instagram in May. Includes posts on other facebook pages/groups to advertise Boars Hunt)
    -Twitter we have 7 followers
    -Instagram we have 382 followers (up 3 from last month)
    -Discord we have 31 members. (Up one from last month)

Youth & Family Activities Coordinator: m’Lady Sorcha Magnusson – finally official!!
-Make sure we have the designated non-legal guardian for on site minor medical waiver at Boar’s Hunt.

Exchequer: Lady Jaida al-SaHraa
-Checking Balance:$22,693.31, Savings Balance: $26,303.39

Checks since last meeting: None

-Checks to be cut after Business Meeting:

$25 Refund to Jonathan Satcher for Good Yule Pre-Reg

$300 to Elizabeth Mounce for Gate Float

$550 to Geraldine Ellis for Good Yule Site Deposit Reimbursement

Contingency Exchequer: HL Ciarnait inghean Dhonngaile no report submitted

Chamberlain: Lady Camilla Valerian:
-Inventoried the storage unit, tried to optimize (deactivate filing cabinet -digitizing content) . Storage run Thursday for Boar’s Hunt.

Master of Stables: Lord Gunnarr Torfason:
-Needs some site clarifications for the new site for practices. They are having good turnout. Has access to the calendar now and will try to keep up to date. Will be running the “hunt” and the Doggie Dagger.

Warlord: HL Loftr Jolgeirsson:
See Master of Stables report. War practices have been light due to event scheduling. Looking at options for later in the summer.

Master of Sword: Don Dyryke Stanley:
-No report submitted.

Baronial Archer: Lord Peter of Aquaterra
– Has not started practices, meeting at Boar’s Hunt.

Minister of Thrown Weapons: Lady Sophia Aland

  • Open for practice, no attendees. (Needs to advertise more- work with the social media deputy). Working on new stands, they will be a donation. 3rd Saturday of the month 12-4 PM, not June (Junefaire).

Minister of Lists: HL Elizabeth Pendarvis: no report

Gorges Herald: HL Mieczyslaw Czarnecki

  • I have nothing new to report at this time. Have one device and name still in “being decided”.

Baronial Scribe: Lady Genevieve DeMarais working on digitizing project, getting charters ready for Boar’s Hunt
o Minister of Arts and Sciences: HL Kathryn Garnett
– A & S in June is at Boar’s Hunt. Class/Lecture on period shoe construction and an Iron Needle competition.

Games Minister: Lady Eibhlin inghean Sheain:
-Had a games day in May, 4 ppl. Next games day is at the Mukilteo Library 6/25. Everything is ready to go for Boar’s Hunt – confirm schedule for contests.

Costumer’s Guild: Magistra Lorenzia di Simonetti – no report

Dance Minister: HL Soelig Sweteglee
– Regular practices still in place Kirkland, Madrone Social.

Chatelaine: Lady Dzovinar Korikosen –
-Newcomer social first Wed in May, ~9 ppl, two newcomers. Next one first Wed of June.

Gold Key: Lady Dzovinar Korikosen
– Will be at Boar’s Hunt (Jaida is managing.)

Chronicler: HL Landinn de Marest
-Nothing to report

Grete Boke: HL Michelino di Gino Martini.

  • Scans still in progress with the scanning An Tir project. Some scans were completed and posted on Facebook in the unofficial An Tir group.

Officer Vacancies or Accepting applications:
o Chatelaine
o Youth Armored Combat
o Equestrian
o Gold Key
o Games Minister
o Reservations
o Master of Stables

Event Reports:
Boars Hunt (Lady Sigrid Hrafnsdottir and HL Landinn de Marest) – June 2-4
-Tomorrow (5/31) EOD is the deadline for any information submittals for activities.
-Family activities is all set.
-We have people to take “stuff” and we have
-Scheduling should be up to date.
-Storage run is Thursday at 7 – put in the planning group.
–Laura will be on site at 10 Saturday.
-Opening court on Saturday morning, roving court with His Majesty. Saturday night, they will be running a
-Hall of Heroes – talk about prizes. NO LATER THAN THURSDAY) Closing court on Sunday.
-Weather in the mid 60’s, no rain.
-Servers requested for buffet-style stations.
-Gate Shifts volunteers needed

oGood Yule – December 2 – awarded to Sophia and Camilla
-Contract signed – no named insurance needed – needs EIF

Bids Needed:

-Aquaterra Champions – August 5 back burner for this month, some due diligence in process.
-Banner War – September 8-10
Jaida has a bid for ~200. Will vote via email.
-Ursulmas 2024 – January 26-28, 2024
We have one bid, some of the vision: Set up info stations for all the different activities. Explain each of the activities, display setup. Two large screens with “shades of Ursulmas past”. Looking for Docents wearing some sort of identification so newcomers can find them for more information. Posted signs about who newcomers can talk to. Heavy use of QR codes to share information. Setting up photo booth, looking for “slip on” garb/costumes. More hands-on activities (ie bookmarks, connect with both research and voice heralds). ASAP looking to start socializing the event in public. Same layout as usual in general. Only concerns are budgets for marketing collateral.

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