April 2024 Business Meeting Minutes

April 23rd, 2024
Location: Hoyt branch of the Everett Public Library, Auditorium

Words from the Coronets Baron Geirleikr Veðrson & Baroness Zahra bint al-Rammah
Award recommendations needed by Saturday
Going to Sir Edwards and May Crown
Tri Baronial camp at May Crown, Baroness of Madrone has a facebook group for interested parties.
AWW Andromica is camp wrangler event July 2-7, pre reg May 1- 9 June
Camp space based off pre reg numbers. Not guaranteed space if you don’t pre reg.

Officer Reports:

Seneschal: HL Sabina di Zorzi
I’ve been working with the Boars Hunt team.

I have one person willing to run Champions (assuming it is at Etole’s) to August 17th, which means changing the date, so that their grandson would be able to compete for YAC. Is that something we want to pursue?

Trying to get Good Yule on the Calendar and site reserved, but am running into delays at Kingdom level.

Did finally get officer accounts reset, and have the better contact info for that now, so if you’re having trouble, please let me know.

We are still waiting on the background check for the person interested in the YAFA position.

Reminder: Officer reports are due at the end of the month to your Kingdom officer, your local greater officer if you have one, the Coronets, and myself.

I am looking for applicants for the Contingency Seneschal role. Samira’s year is up in August, I believe, but I don’t want to wait until we’re down to the wire!

Blank contract based off Masonic contract for practice sites, events moving forward sent to Kingdom for approval.

Contingency Seneschal – HL Samira al Wadi – applicants needed soon!

Events Deputy – OPEN

Webminister: Signore Giovani dell’Arco
Standard maintenance, Calendar updates, Officer page updates
In service, Signore Giovanni dell’Arco Webminister, Aquaterra

Social Media: HL Katla Mani

On Facebook we have 1400 likes and 1503 followers, Likes up by 2 and followers up by 3 from last month. (7 posts made in April so far and Boar’s Hunt event created)

Twitter we have 10 followers, Same as last month. (5 Tweets in April so far)

Instagram we have 422 followers. Up 1 from last month (1 post in April so far)

Discord we have 46 members Up 3 from last month. (19 posts/comments made in the various channels in April so far).

8 emails were sent to the Reeds for Combat practice, and Boar’s Hunt related notifications.

Thank you, Katla
Youth & Family Activities Coordinator: OPEN

Exchequer: Lady Jaida al-SaHraa

No checks since last meeting

Good Yule Dec 7th Check for site rental after meeting

NMS increased to $10 per person

Bids needed for upcoming events

Contingency, and new Exchequer needed!

Deputy and reservations needed

Contingency Exchequer: HL Ciarnait inghean Dhonngaile

Chamberlain: Lady Camilla Valerian – Applicatns needed

Begin shopping for new storage unit.

I would like to move forward with purchasing the foldable tables that I had requested a budget for so we will have them for Boars Hunt.

Boars Hunt storage run is to be set with event steward as well as a date for us to go through the storage unit to attempt to downsize and possibly use some of the items in silent auction at Boars hunt.

Gold key to be downsized and stored in unit if there is room

Planning to speak to people 1 on 1 to encourage new Event stewards at Boars hunt, Champions, etc.

Accepting applications

Thank you! Yours in Service, Camilla Valerian Barony of Aquaterra Chatelaine

Master of Stables: HL Loftr Jolgeirsson
Regular practice 5-8 fighters consistently
Coordinating with rapier and Youth
Bringing sign to help advertise
Lots of foot traffic and questions
Practices slowing down as Event season starts
No practice this Saturday for Sir Edwards
Planning to continue to alternate sites. Parking at Jennings only issue

Warlord: Open

Master of Sword: Don Dyryke Stanley
3 Practices March and April
4-6 fighters consistently
Mainly at Jennings, some in Mt Vernon
“valley” of Jennings park
No practice this Saturday
Applicants needed!
4 senior Marshals in AQ

Baronial Archer: Lord Peter of Aquaterra
No practices yet. Hoping to change
Maintenance, fixing up loaner gear, inventory
Sir Edwards has archery

Minister of Thrown Weapons: Open – applicants needed!

Youth Armored Combat – Alanna Von de Huga

Youth Armored Combat monthly report.
Number of Practices: 2
Number of Events: 0
Average Participants: 2
Marshalls present: 1 Alanna Von De Huga
Injuries to report: 0
Damages to report: 0
Budget needs:
            
The supplies for Youth Armored Combat are in need of an update. Many of the weapons are not up to the code as described in the Antir Book of Youth Combat, the shields need re edged and the armor needs adjusted to meet the new requirements. There are no big-ticket items that I need, just a bunch of tapes and foams to repair the weapons and leather or plastic to repair the armor. Every sword requires strapping tape $9, double sided tape $12, duct tape $8 and a minimum of 2 different colored elastic tapes $18 as well as 2-4 layers of closed cell foam. A roll of closed cell foam at 3/8in is $15 and 1 roll will do about 3 swords or 10 daggers.
     
I have already started preparing for Boar’s hunt and have purchased some of the supplies that total around $200, I have more repairs to do that will need another $75 to 100      more in tape and foam and plastics.
     
I would like to put a vote to the financial committee for reimbursement of some of these expenditures. I do completely understand that I took on these costs prior to getting      permission and there is no guarantee that I will be reimbursed in any way.

Report prepared by Alanna Von De Huga, YAC Warden of Aquaterra

Gorges Herald: Michael Todd
First report from new Herald, stepped up last meeting
Received bins from previous Herald
Cataloged and inventoried books
1 name submitted
Table or class for Boars hunt planned
Working on brochure for Newcomers. Needs approval from Kingdom when finished.

Baronial Scribe: Lady Genevieve DeMarais
Inventory for upcoming events

Minister of Arts and Sciences: HL Kathryn Garnett
15-20 people at monthly meeting
Great variety in projects
Potential cheese making class circulating on Facebook

Games Minister: Lady Eibhlin inghean Sheain
Next day May 21 530pm-close Mukilteo library
No April meeting
Planning games for Boars hunt tentative on Event Steward approval
Baronial email best point of contact

Costumer’s Guild: Magistra Lorenzia di Simonetti
Has a team continuing to work on Royal garb
New student!

Dance Minister: HL Soelig Sweteglee
2 practices this month
New dance class planned for Known World, some working well, others a work in progress
Website up for KWD
Classes posted end of May

Chatelaine: Lady Camilla Valerian
May 1st 43-730 Mariner Library next New comer meeting
May 10-11 ANHPI Spokane – SCA participants requested Heavy and Rapier fighters for demo
No stakes per park rules
Email Chatelaine if interested

I would like to move forward with purchasing the foldable tables that I had requested a budget for so we will have them for Boars Hunt.

Boars Hunt storage run is to be set with event steward as well as a date for us to go through the storage unit to attempt to downsize and possibly use some of the items in silent auction at Boars hunt.

Thank you! Yours in Service, Camilla Valerian Barony of Aquaterra Chatelaine

Gold Key -Open

Chronicler: HL Halawa al-Waddi
Please share pictures

Grete Boke: HL Michelino di Gino Martini.
Nothing to report

Officer Vacancies or Accepting applications
Deputy Seneschal
Events Deputy
Equestrian

Gold Key
Games Minister Reservations/PayPal Deputy

Chamberlain
Master of Sword
Youth & Family Activities

Guests
None

Event Reports:
Ursulmas 2024 (HL Samira al Wadi and HL Loftr Jolgeirsson) – January 26-28

The team has given its thorns and roses about the event over the last few months, as well as our deep thanks to all who volunteered their valuable time, energy and talents. The only thing left to report tonight was the final numbers and I believe our Exchequer can give that report. 447 adults day trips, 400 adult weekends. 100 Pre reg for weekend, 50 for Saturday.
It was a pleasure to lead this years Ursulmas event. Thank you.

Boars Hunt 2024 – May 31st – June 2nd

Pre reg is open! Links on Facebook or can contact Exchequer

Lots of fun plans from Event steward, please contact her if want to hold a class or other ideas for event
Volunteers needed, setup, tear down particularly

Bids Needed:

2024 events beyond Ursulmas!

Closing Words

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